Are you ready to start the new year off on the right foot? One way to stay efficient is by implementing a comprehensive self storage facility maintenance schedule. With a structured plan in place, you can ensure that your facility is operating at its best.
Consistent maintenance of your self storage facility is crucial for success. A regular maintenance schedule ensures that your facility is presentable, and prevents any costly issues from escalating. For example, if left unattended, a small water leak can quickly turn into a flooded storage unit.
Additionally, a well-maintained facility creates a positive impression, boosting your reputation and attracting more business. Having a proactive maintenance schedule will extend the lifespan of your property and keep your business running smoothly.
Whether you’re a new facility owner or looking to revamp your existing maintenance routine, Pinnacle Storage Managers can help. We have practical tips and money-saving strategies to build your business and maximize your revenue.
Maintenance Schedule
A comprehensive maintenance schedule should cover all aspects of your self storage facility. Everything from cleaning tasks to equipment maintenance and security checks should be broken down into daily, weekly, monthly, quarterly, and annual categories. This ensures that nothing will fall through the cracks.
Daily Maintenance
1. Sweep and mop common areas: Regularly clean the hallways, lobby, and other common areas to remove dirt and debris. Slip and fall accidents will be less likely and your facility will stay clean.
2. Empty trash bins: Emptying trash bins daily prevents overflow and unpleasant odors. Make sure to dispose of the trash properly, per local regulations.
3. Check and restock cleaning supplies: Cleaning supplies like paper towels, disinfectants, and trash bags should be well-stocked and easily accessible.
4. Inspect doors and locks: Check the doors and locks of each storage unit to ensure they are functioning properly. This helps maintain security and prevents unauthorized access.
5. Monitor temperature and humidity levels: Make it a habit to check your facility’s temperature and humidity levels. This is especially important if you offer climate-controlled storage units. Any problems should be corrected immediately to prevent damage to customers’ belongings.
Weekly Maintenance
1. Dust and wipe down surfaces: Regularly cleaning countertops, shelves, and office furniture, keeps your facility looking clean and professional.
2. Clean windows and mirrors: Shiny windows and mirrors enhance the appearance of your facility and allow natural light to brighten up the space.
3. Inspect and clean security cameras: Check that your security cameras are in good working order. Clean their lenses to ensure clear visibility. This is crucial for maintaining the security and safety of your facility.
4. Test emergency lighting and alarms: Regularly inspect your emergency lighting and alarms to ensure they are in working order. This keeps both your staff and your customers safe.
5. Inspect and clean HVAC systems: Check and clean the filters and vents of your HVAC systems. Proper airflow will prevent the buildup of dust and allergens.
Monthly Maintenance
1. Inspect and clean gutters and downspouts: Check for any blockages in your facility’s gutters and downspouts. Clean them out to prevent water damage and ensure proper drainage.
2. Check for pest infestations: Inspect monthly for rodents or insects. Address any infestations promptly to prevent damage to customers’ belongings.
3. Test fire suppression systems: Regularly test the functionality of your sprinklers and fire alarms. This is crucial for the safety of your facility as well as compliance with fire codes.
4. Inspect and maintain exterior lighting: Replace any burnt-out bulbs in your exterior lighting. Proper lighting enhances the safety and security of both your employees and your customers.
5. Review and update security protocols: Each month update access control logs and access codes. Ensure that security measures are up to date.
Quarterly Maintenance
1. Inspect and clean roof and gutters: Conduct a thorough inspection of your facility’s roof to identify any damage or leaks. Address any necessary repairs to prevent water damage.
2. Deep clean storage units: Every quarter, deep clean a portion of your storage units. This includes sweeping, mopping, and disinfecting the units. This not only keeps them clean but helps identify any needed repairs.
3. Inspect and maintain security gates and fences: Check the functionality of your security gates and fences and address any issues.
4. Perform equipment maintenance: Regularly inspect and maintain any equipment in your facility, such as dollies, carts, and elevators. Lubricate moving parts, tighten screws, and address any maintenance needs.
5. Review and update emergency procedures: Take the time each quarter to conduct fire drills, update emergency contact information, and ensure that staff is trained in proper emergency response protocols.
Annual Maintenance
1. Inspect and maintain parking lots and driveways: Address any cracks, potholes, or signs of wear and tear.
2. Deep clean and paint common areas: This includes hallways, lobby, and restroom facilities. A fresh coat of paint can create a welcoming environment.
3. Inspect and maintain storage unit doors: Check the functionality of each storage unit door. Lubricate hinges, replace worn-out weatherstripping, and ensure proper alignment.
4. Review and update facility policies and procedures: This includes reviewing rental agreements, updating pricing or promotions, and ensuring that your policies comply with any relevant laws or regulations.
5. Plan for future improvements or upgrades: The annual maintenance period is a good time to assess your facility’s overall condition and plan for future improvements. This may include budgeting for renovations, expanding your facility, or investing in new security measures.
Conclusion
A clean, well-maintained, and efficient self storage facility will keep your business running smoothly and successfully. From daily cleaning tasks to annual inspections and improvements, facility maintenance plays a vital role in keeping your business profitable.
By breaking down maintenance tasks into daily, weekly, monthly, quarterly, and annual categories, you can ensure that every area of your facility is properly maintained. Make this the most efficient year yet for your self storage business!